Ultimate Disaster Evacuation Checklists

10.31.2017

0600

Note: I created 5 downloadable documents in this post, feel free to download.

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Sonoma County, California Wildfires Force Evacuations Near San Francisco, Image of NBC News, http://www.nbcnews.com

The Northern California Wildfires that recently occured left a devastating amount of damage. More than 160,000 acres—or 250 square miles—have burned in Sonoma, Napa, and Solano counties, just north of San Francisco. Another 36,000 acres have burned farther north in Mendocino county. The fires are still not 100 percent contained. About  8,400 structures have been destroyed, according to Cal Fire, the state’s wildfire-fighting agency. The California insurance commissioner reported that about 5,500 homes were completely destroyed, with an additional 4,000 partially burned. Santa Rosa alone lost 3,000 homes to the fast-spreading Tubbs fire.

At the peak of this catastrophe, 11,000 firefighters across the state—including 3,800 inmate volunteers from the California Department of Corrections and Rehabilitation—battled the flames. Firefighters would work anywhere from 24 to 80 straight hours, dousing active fires and chopping down trees and brush to prevent their spread. About 4,300 still remain on the frontlines as of 10/25/2017.

The devastation from those fires echoed across the state. A lot of residents, business owners lost everything. The fires burned so hot that the foundations of these homes were the only structural elements that survived. It also made me wonder if I was truly prepared for a disaster like this to strike in my own neighborhood. I decided to assemble the disaster evacuation checklists for anyone to download, for such a catastrophic event like these widlfires.

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Aerial view of a Santa Rosa neighborhood, after the wildfires settled. Image from http://www.CBS.com

Now, most people know that you should have Emergency Kits in your home. In California, our most well known natural disaster are earthquakes. If you grew up in California, you would have practiced earthquake drills at school or at home or were simply reminded what to do during an earthquake each year via public service announcements. However, it seems that there is little talk about evacuation disasters, where you have to leave everything behind, to save your life, your family’s lives, in order to survive. There’s a chance you may be alerted to prepare to evacuate, and sometimes you will not get that chance and have minutes to get out of your residence. This is a comprehensive post and I hope it can help someone out there.

 

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Before Disaster Strikes

So before any evacuation disaster strikes, there’s a lot that needs to be done. Take your time, be patient and go through these steps carefully. Since it’s a very detailed process to go through, keep pushing forward and by the end of it all, you’ll feel more prepared for the worst case disaster scenario.

Scanning and Photographing

  1. Transfer all home videos you’d like to keep into a digital file. You can save these on an external hard drive,  in your cloud, or both. If you want a simpler solution, transfer all VHS format videos to DVD format so they will be salvageable later on.
  2. Scan or photograph all photos you would like to keep, and organize them. Save on an external hard drive, cloud or both
  3. Scan or photograph all personal legal documents per person
    1. Diplomas
    2. Birth Certificate
    3. Social Security Card
    4. Immunization Record
    5. Health insurance card
    6. Medical Record & current prescriptions
    7. Car Titles
    8. Passport
    9. Take photos of all cards (front and back). I usually organize mine (face up) on a sheet of paper, then I flip the cards over to take pictures of the back of the cards. You can group 8 cards together on a single sheet of paper or take pictures of them individually. I tend to group cards into three categories.
      1. Membership cards (these cards will not likely change)
      2. Legal and important cards
      3. Cards in my wallet (these cards will likely change due to the expiration dates, so you can group these together and retake the picture as needed)

Create a Home Inventory of all of your belongings

 

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In the event of a fire or other disaster, would you be able to remember all your possessions? Having an up-to-date home inventory will help you get your insurance claim settled faster, verify losses for your income tax return and help you purchase the correct amount of insurance.

I thought I’d tell you how I approached my home inventory list. This Home Inventory project was also the perfect opportunity to declutter and clean up. It’s a lot easier to do this project when your drawers are cleaned up and organized. Since I was going through this project room by room, I first inventoried my first room and subsequently used that first room to store all of the items I planned to donate or not keep. I needed these items out of the way and I also planned on moving these items to my car, when I made the walk through video.

  1. Download a copy of the Household Inventory Checklist
  2. I like to take a picture of each wall of each room, then open up and examine each furniture piece on each wall. I then examine all of the items within each furniture piece. I always inventory items Left –>Right and Top–>Bottom.
  3. You can also do a walk through video to give an overall view of your possessions.

Checklists

 

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The American Red Cross Mile High Chapter put together a very useful American Red Cross_Emergency Preparedness Checklist (Edited)  in which, they listed out Who you should contact for information regarding the emergency, Creating an emergency plan, Preparing a Disaster Supplies Kit, Emergency contacts and physician contact numbers, Floor plan evacuation sheets, Home hazard awareness and an Emergency Kit for your car. I actually edited this PDF to accommodate two contacts per category, so that you could include a back up contact.  I placed a few symbols for reference to be used on the Floor Plan sheets like these below. The other items on the list are easily identifiable, so I didn’t include symbols for those, but you can add those in.

Floor Plan Key Sample- From Doc Hub

Create an Emergency Go Bag Checklist per member in the household. I combined an Emergency Kit and a Go Bag Checklist to create this Emergency Go Bag Checklist. This bag will have legal paperwork, pertaining to your health, home and finances. It’ll include some electronics and emergency items. Depending on what you take for sentimental items and valuable jewelry, this bag may become bulky and heavy. The bulkiest items on this checklist is clothes, food and water. I keep these bulk items outside of the Emergency Go Bag, so I know to grab those items on the way out. If you have to evacuate quickly, you may have to leave some of the bulk items behind. I would try to grab some water and food though. The highlighted rows are documents, so these should take up little space, or at least be able to lay flat.

If you want extra safe keeping, I created a Keep Away From Home Checklist so that certain legal documents can be kept in a separate safe location. If you choose to not have a separate location to keep these documents, this checklist will be combined with your Emergency Go Bag documents.

During an evacuation, there is very little time to organize what to do and where to go. In these stressful situations, saving yourself and your family is the primary focus. I put together another checklist of what to do Before, During and After An Evacuation Checklists. Keep this list along with your other checklists. These checklists will only be used upon evacuation. If you have already scanned and photographed your legal documents, you’ve already done half of the work. The other half of preparing for such a disaster is completing the home inventory.

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Ideally, the Emergency Go Bag will be light and easy to evacuate with. Because majority of the items listed on all three lists are documents, these items should be able to transport easily. Once you record these documents into digital files, you can back these digital documents up with cloud storage or with an external hard drive. I do both to cover my tracks.

I really wanted to make these checklists because I never realized how much goes into being prepared to evacuate. Even putting these documents together was a lot of work. If you declutter as you go, the work will be less. When you list out your room inventory, just go room by room so that you don’t feel overwhelmed. You’re literally going through every single item you own, so go at a comfortable pace. Set goals for each part of the project so at least you complete this project in sections. At the end of the day, stuff is really just stuff. Your life and your loves ones are priceless. I hope this post helps organize your home and help you become more prepared for disaster evacuations. Stay safe out there!

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Tips For Staying Organized

01.31.2017

0800

DELEGATECHORES

So it seems that organization can be an issue for any household. Depending on how much your daily routines take up the extra time you have, and what needs to be done within that time frame. Household size also counts as well as square footage of said household size. I thought I would list some tips of how one might go about organizing daily life and personal organization. Although my mantra is to eliminate excessive amounts of items for these tips to apply to me, but everyone is different. I live a zero waste and minimalist lifestyle so maintaining it is simple since I don’t have to do much to get by 🙂

In Your home:

  1. Develop daily routines – Get into a regular routine to simplify your to-do list and plan better.
  2. Make your bed every day – Check out this video… Fast forward to the 4-minute mark and watch through the 6-minute mark and you will see how making your bed will simplify your life The Head of the Navy SEALs Explains Why Making Your Bed Every Day Is the Most Important Life Lesson.
  3. Delegate chores to household members – Don’t try to do everything around the house if you have others that can help. Ask for help to reduce your workload. Here’s a post for how to get your household members on-board with organizing the home.
  4. Place wall hooks in your entryway – Invest in a wall rack system or a few 3M hooks to hang keys, backpacks, coats and umbrellas so they are up and out of the way as soon as you arrive home.  Be sure to check out our post for 10 Items You Need to Organize Your Home Like a RockStar with more ideas.
  5. Sort mail immediately – This ensures bills are not misplaced, other important items are not forgotten about and paperwork clutter is reduced.
  6. Write your to-do list before bed – Get things off your mind before bed so you can sleep better.
  7. Fold your clothes standing up – Try the Kon Marie method which allows you to easily see contents in drawers.
  8. Pack your lunch the night before – Reduce time spent in the morning getting ready by having lunches ready to go the night before. Better yet, prepare them all at the beginning of the week!
  9. Pack healthy snacks the night before – Here are a few healthy ideas for snacks to pack the night before.
  10. Keep a weekly meal planner – Try a meal planning journal like this and simplify grocery shopping, meal planning and your budget.
  11. Create a recycle station – include bins for recycling, trash, donate, sell. Try this one to get started.

For Personal Organization:

  1. Invest in a clear purse/briefcase organizer – Stop digging in your bag for an item. Invest in something like this and easily find what you are looking for.
  2. Use an online birthday reminder – Never forget another birthday (try punchbowl.com/reminders or Google contacts).
  3. Write down daily tasks – Electronic calendars are wonderful if you are on-the-go, but handwritten tasks are easy to cross off once completed. Try a paper day planner like this one or this pretty one.
  4. Get your finances in order – Create a budget if you don’t already have one. Try Mint.com and read this book (listen to it on Audible to save time).
  5. Create a follow up email folder – Place all unread emails there until read then delete.
  6. Flag important emails – Respond to flagged emails then archive or delete.
  7. Create folders for your emails – Try creating folders for electronic bills, electronic receipts, create a folder for each household member, etc. File important emails in each folder to reduce your primary inbox.
  8. Create a temporary folder on your computer – Place temporary items in the folder and delete files regularly.
  9. Organize multiple emails in one inbox – Forward all email addresses into one email inbox and set to auto-delete the forwarding emails copy so you never have to log into each email account individually.
  10. Organize your social media accounts – Organize your Facebook groups, Pinterest boards or create Twitter reading lists for a particular theme.